How PaperCut Helps Schools Control Printing (Without Causing Revolt)

There’s a reason teachers keep that one eye on the staff room printer like it might explode.

Because when no one’s in control of printing, everything goes sideways:
– Budgets vanish
– Toner disappears
– Print queues become black holes of forgotten worksheets

And let’s face it — asking everyone to "please print less" doesn’t work.

That’s where PaperCut comes in.

What Is PaperCut, Anyway?

Think of PaperCut as the friendly (but firm) print manager your school never had.
It tracks printing across your whole school — staff and students — and gives you the tools to control, budget, and report on everything.

You're not policing people. You're just finally seeing where the paper's actually going.

Why Schools Love It (Even If They Don’t Realise It at First)

Here’s what schools across Ballito, Durban, Joburg and Cape Town are using PaperCut for:

• Track printing by user, class, or department
  (Know exactly who’s printing those 93-page PowerPoint handouts.)
• Set print budgets or quotas
  (Fair for everyone, no more “free-for-all” behaviour.)
• Force double-sided by default
  (Yes, it saves a lot of paper.)
• Secure release printing
  (Users must enter a code or swipe to release their print — no more abandoned stacks.)
• Detailed reporting
  (Perfect for finance teams, and even better when applying for budgets.)

A Real School Setup Looks Like This

✅ One or two high-volume devices
✅ All staff and students using codes or ID cards
✅ PaperCut installed and customised for your school
✅ Toner alerts & service auto-escalations
✅ Reports pulled monthly, without chasing anyone

And yes — all of that can be set up with Syntelo, an authorised Olivetti South Africa and Riso dealer. We know schools. And we know PaperCut works best when it’s tailored to how you teach.

Is It Complicated to Use?

Nope.

Teachers just log in (or swipe), choose their file, hit print, and walk to the device.
Admins get clean dashboards. Finance gets clean numbers. And IT doesn’t get dragged in for every jammed tray.

One school IT manager told us:

“Since we rolled out PaperCut, we actually stopped talking about printing. Which is a win in my book.”

You’re Not Being Strict — You’re Being Smart

PaperCut isn’t about stopping people from printing — it’s about knowing what’s happening and managing it like the rest of your school systems.

If you’re still guessing your monthly print spend, or manually topping up toner when it runs out — your “Oh Moment” is probably overdue.

Let’s fix it.