Print Smarter, Not Harder – Managed Print Services Explained (Simply)

Managed Print Services.
Sounds like something you’d hear in a tech boardroom or on a really dry podcast, right?

But if you're running a business in Cape Town, Johannesburg, or Durban, and you've got more than one printer… or more printing problems than you’d like to admit — this one’s for you.

Let’s make sense of it all.
No buzzwords. No fluff. No consulting fees.

🧠 So, What Is Managed Print, Really?

In plain English:

Managed Print Services (MPS) = someone else manages your printers, toner, service, and reporting — so you don’t have to.

It’s like a PA for your printing:
It orders toner before you run out.
It logs service calls before you panic.
It gives you monthly reports without you asking.

Your printers become the one thing in your business that just works.
(Yes, really.)

🖨️ What It Usually Includes

Depending on your provider (👋), MPS typically covers:

• ✅ Printer & copier rentals (Kyocera, Olivetti, etc.)
• ✅ Automated toner replacement
• ✅ Remote monitoring of usage & status
• ✅ Onsite support when things go pear-shaped
• ✅ Monthly reporting (pages printed, devices used)
• ✅ SLA-backed response times

TL;DR: You stop managing printers. We start.

🧾 What It Costs (and What It Saves)

Yes, there’s a monthly cost. But here’s what you’re no longer paying for:

• Emergency toner runs to Makro
• Downtime during month-end chaos
• Gavin from IT muttering under his breath while fixing Tray 2
• Inconsistent printing costs you can’t track

Bonus: MPS gives you real control over what teams are printing.
And who’s printing colour birthday invites at the office. (We see you, Linda.)

🧯 Who Actually Needs Managed Print?

Let’s be real — not everyone needs full MPS.
But if you tick 2+ of the below, it might be your Oh Moment:

• You have more than one printer
• You print over 2,000 pages/month
• You’ve had more than one callout this year
• You don’t know how much printing is costing you
• You’d rather manage staff than paper jams

Small business with one machine?
Maybe not yet.
Growing team with 2+ devices?
Time to chat.

🖇️ Want to Learn More First?

You don’t need to commit now.
But if you’re wondering:

• Should I rent or buy?
• What’s a fair printer contract?
• What’s a good CPC rate?

We’ve broken all that down in the rest of the Printer Oh Moment Series.

 

🔥 Oh Moment CTA:

Stop wasting time managing printers.
Let us do it for you — properly, transparently, and with fewer grey hairs.

Whether you're running an agency in Cape Town, a law firm in Sandton, or a school in Umhlanga, we'll tailor a Managed Print plan that fits.

👉 Let’s build your MPS package